Terms and Conditions
Please read the following Terms and Conditions. Upon arrival to the Royal Coachman Lodge, all participants will be required to sign our Term and Conditions form in person.
Covid Policy for the 2021 season updated 5.14.21:
We will be following Alaska’s Covid requirements, and the Lodge’s policies for all guests. The lodge will most likely have a more stringent policy than Alaska will. We cannot allow any cases to get to our remote area or our lodge. Please be extremely careful the week before departure, and during travel. You do not want the guests before your week to cause us to shut down, so please extend the same courtesy to the clients that are coming after you. If we have an outbreak at the lodge we would most likely have to shutdown for a week or more.
Our crew will be either vaccinated, has had covid within 6 months, or will have quarantined, then tested negative after arrival at the lodge and had no interaction with anyone other than guests and crew.
For the most up to date Alaska information go to https://covid19.alaska.gov/travelers/
as of right now there are no special testing or travel requirements. We will keep our Terms and Conditions page up to date if there are any changes.
After consulting with our local healthcare officials, we have been advised that if you are vaccinated and show proof of vaccination you will not need to social distance, test, or wear a mask during your week. If you show any symptoms of Covid you will be required to self isolate, and test. (We will have tests at the lodge.) You will be required to show proof of vaccination to our lodge representative in Dillingham.
If all guests are vaccinated during your week, we will relax all of these policies for your week.
If you are not vaccinated or cannot show proof of vaccination:
You will be asked to take a PCR test within 72 hours of departure for Alaska. You will be asked to take a rapid antigen test within 24 hours of departure to Dillingham (ideally the morning of departure in Anchorage). Covid testing is available in the Anchorage airport. Guests will be asked to show their negative results to the Lodge representative on arrival.
If you cannot provide the above information you will not be allowed into the lodge aircraft or lodge.
You will be required to wear a mask indoors, and when in an aircraft or a vehicle. You can remove it when eating or drinking. You will also be expected to socially distance whenever possible. (not always possible). Also, if you are not vaccinated, if you have any medical issues and need to use the local hospital you will fall under their guidelines which might require quarantine in the village.
No masking required outdoors.
The lodge will not be responsible for any lost fishing time, any expenses involved in quarantining, or refund any payments because of testing positive. If you test positive at the lodge, you will be responsible for your flights out of the lodge and to Anchorage. (If our pilot is comfortable flying you we will get you to Dillingham, but it will be the pilot’s prerogative.) We do not have room at the lodge to quarantine guests.
Deposit, Cancellation & Refund policy
A 50% non-refundable deposit is required within 10 days of making a reservation to secure a fishing confirmation. Final payment is due 90 days prior to departure; participants are responsible for total land costs and no refund will be made unless a replacement is found. There is no refund for any unused portion of the land package. Trip cancellation insurance will be offered to each registrant. Receipt of deposit and/ or final payment is acknowledgment that registrant has read and accepts cancellation/refund and responsibility clauses.
Responsibility & Release of liability
Visiting the Royal Coachman Lodge requires flying in DeHavilland Beaver or other small aircraft in wilderness country. Visiting the Royal Coachman Lodge also requires being transported in motorized water craft. Passengers must understand and accept the risks associated with such means of conveyance. Travel schedules in Alaska can change due to adverse weather, strikes, or other factors beyond our control. This can cause delay and even missed connections. Such delays could impose additional cost to you in hotels or in changing airline tickets for which we cannot be responsible.
I acknowledge that I have voluntarily applied to participate in the Royal Coachman Lodge with knowledge of the hazards involved. I AM AWARE THAT THE ROYAL COACHMAN LODGE INVOLVES HAZARDOUS ACTIVITIES WITH RISK OF ILLNESS, INJURY OR DEATH WHICH MAY BE CAUSED BY FORCES OF NATURE, ANY ACTS OR OMISSIONS, INCLUDING NEGLIGENT CONDUCT OF THE ROYAL COACHMAN LODGE, SWEETWATER TRAVEL CO., NORTHERN WATERS, LLC, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, OR OTHER AGENCIES KNOWN OR UNKNOWN. I am also aware that medical services or facilities may not be readily available or accessible during some or all of the time while I am participating in Royal Coachman Lodge. In order to participate in Royal Coachman Lodge, I am willing to accept the risks and uncertainty involved as being integral party of my experience at the Royal Coachman Lodge. I HEREBY ACCEPT AND ASSUME FULL RESPONSIBILITY FOR ANY AND ALL RISKS OF ILLNESS, INJURY, OR DEATH AND DUE TO THE NEGLIGENCE OF THE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, OR OTHER AGENCIES KNOWN OR UNKNOWN.
Release and Covenant Not To Sue
As consideration for being permitted by the Royal Coachman Lodge to participate in the Royal Coachman Lodge, I HEREBY AGREE THAT NEITHER I, NOR ANY OF MY HEIRS, PERSONAL OR LEGAL REPRESENTATIVES, OR FAMILY MEMBERS WILL BRING SUIT OR MAKE A CLAIM FOR ILLNESS, INJURY OR DEATH RESULTING FROM THE NEGLIGENCE OF ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE.
ANY CONTROVERSY OR CLAIM ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE PERFORMANCE THEREUNDER, INCLUDING WITHOUT LIMITATION ANY CLAIM RELATED TO THE ILLNESS, INJURY OR DEATH, SHALL BE GOVERNED BY ALASKAN LAW.
Knowing and Voluntary Execution
I have carefully read this agreement and understand its contents. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE. IT IS MY EXPRESS INTENT TO RELEASE ROYAL COACHMAN LODGE, NORTHERN WATERS, LLC, SWEETWATER TRAVEL, DAN VERMILLION, PAT VERMILLION, JEFF VERMILLION, THEIR AFFILIATED AGENCIES, THEIR EMPLOYEES, AND THE SUPPLIER OF THE FACILITIES AND EQUIPMENT I WILL USE DURING MY PARTICIPATION IN THE ROYAL COACHMAN LODGE, FROM AND AGAINST ANY AND ALL LIABILITY ARISING OUT OF, OR IN ANY WAY CONNECTED WITH, MY PARTICIPATION IN THE ROYAL COACHMAN LODGE INCLUDING ANY LIABILITY FOR NEGLIGENCE OR DAMAGE, LOSS, INJURY, OR DEATH.